Contract Administrative Assistant II

April 2024-April 2025

Hybrid 3 days Monday, Tuesday & Thursday in Jackson, MI

Duties

This specific role will be to provide administrative support to three Executive Directors within IT at Consumers Energy.  Candidates should be very comfortable with Microsoft Office, managing calendars in Outlook, and preferably experience with Microsoft One Note. This role is hybrid, and requires the worker to be on site at One Energy Plaza (OEP) which is the CMS Energy corporate headquarters in Jackson, Michigan. The worker will be required to be on site Mondays, Tuesdays, and Thursdays and can work remote on Wednesdays and Fridays. This position does not offer per diem, so if a worker must relocate to take this assignment they should do so at their own cost and should be submitted at a wage rate that would cover those expenses. 

General Description

The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks.  As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.

Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

Additionally, the Administrative Assistant is responsible for:
• Maintaining daily production reports
• Assisting visitors
• Performing other miscellaneous office tasks
• Travel scheduling / coordination and office space coordination
• Makes calculations in an accurate manner
• Be familiar with Company policies and procedures

Skills

• Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
• Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
• Ability to perform standard to complex office tasks 
• Experience tracking, maintaining and reporting on various inventories 
• Ability to prioritize and handle multiple tasks 
• Complex integration of conflicting calendar priorities 
• Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results Oriented  
• 2+ years’ experience as Administrative Assistant
• 2+ years’ experience in specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees

Education

Associates degree or equivalent experience is preferred

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.